Proposal Manager

Loyal Source

POSITION PURPOSE

The Proposal Manager is responsible for leading and responding to Requests for Proposals (RFP), Requests for Quotes (RFQ), and other bid opportunities to bring in new business and expand existing business. They oversee all aspects of the proposal process including identification of proposals, assignment of duties, editing drafts, and submitting final versions. The Proposal Manager will work directly with the Director of Proposals on opportunities that require additional oversight and input. The Proposal Manager will report directly to the Director of Proposals. This position provides early capture and proposal expertise across all relevant business divisions and focuses. This includes but is not limited to government and commercial healthcare, technical services, defense, and other strategic business ventures.

The Proposal Manager will serve as the organizer and supervisor of individual proposals from cradle-to-grave, offering support to the Director of Proposals as needed. These responsibilities require leading the development of proposal teams, following up with the Director of Proposals on the established proposal teams, reviewing RFP requirements, ensuring timelines are met, and working with stakeholders from across the organization to complete RFPs. The Proposal Manager will partner with Strategic Development leadership to develop and maintain a repository of capabilities and artifacts, support the BD direction of the organization, and identify new lines of business.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

  • Responsible for daily proposal management activities, including development of work plans, schedules, and milestones for assigned team members.
  • Partner with the Director of Proposals to assign support and leads for RFPs, RFQs, Invitations to Bid, and Requests for Information (RFI); specifically reviewing the analysis of the scope of work, instructions to offerors, evaluation criteria, terms and conditions, pricing requirements, and other proposal requirements.
  • Plan, implement and coordinate proposal lifecycle functions for competitive bids including: organize and conduct proposal kickoff meetings; review RFPs / RFQs to prepare compliance matrices; prepare proposal templates; prepare, send out and track data calls; coordinate with teammates; documenting tracking and version control; set up and running Color Team reviews; proposal content development and editing; manage all contract forms and signatures; respond to additional documentation; execute proposal production.
  • Work closely with other proposal managers, capture managers, business developers, line managers, and other subject matter experts to create and refine compelling and compliant proposal content consistent with relevant themes.
  • Serve as the leader of active and assigned proposal, including the communication of progress to senior leadership.
  • Mentor junior staff.
  • Monitor the production of proposal materials to ensure technical, management and past performance compliance, making edits and updates as necessary.
  • Communicates progress and outstanding issues throughout the proposal process to the necessary players and managers.
  • Ensures all final proposals comply with RFP requirements and facilitates the timely submission of proposals.
  • Maintains archive of all proposals following final submission.
  • Contribute to the team’s efforts in process improvement and controls that reflect high standards.
  • Oversee the development of proposal strategies and themes.
  • Research background information relevant to the project and customer.
  • Edit documents for grammar, style, and content.
  • Works with internal stakeholders to update boilerplate on a continual basis and maintain resource library and proposal archives.
  • Perform other duties as assigned by the Director of Proposals and/or the Senior Director of Strategic Development.

QUALIFICATIONS

  • Bachelor’s Degree or combination of education and equivalent work experience.
  • Minimum of 5 to 7 years of demonstrated experience writing and editing proposal content for federal government customers.
  • Demonstrated understanding of federal and commercial acquisition processes that guide proposal development requirements.
  • Superior written and verbal communication skills in the English language.
  • Highly organized, detailed oriented, and display strong time-management skills.
  • Ability to work well under pressure, meeting tight, multiple, and sometimes overlapping deadlines.
  • Ability to set priorities and multi-task.
  • Ability to think strategically, apply sound judgment, be resourceful, troubleshoot, and take initiative.
  • Be self-motivated and able to work with limited supervision.

PREFERRED QUALIFICATIONS

  • APMP Certification
  • Ability to work in fast paced, high stress environment, while maintaining a good working relationship with all members of the team, all customers, and management.
  • Prior Healthcare Industry experience to include Government, Commercial, and Travel Healthcare.
  • Familiarity with the OASIS and MQS contract vehicles.
  • Demonstrated understanding of healthcare and technical services industries.

About Loyal Source

Loyal Source is an Orlando-based workforce solutions provider dedicated to delivering elite services worldwide, with a focus in government healthcare, technical and support services, engineering, and travel healthcare. Loyal Source provides exceptional custom solutions to both private enterprise and government agencies. Loyal Source is a military friendly employer and proud partner of the Military Spouse Employment Partnership program.

For more information go to our website www.loyalsource.com and follow us on LinkedIn, Facebook & Twitter for other positions currently open.

 

Loyal Source does not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

This contractor and subcontractor abides by the requirements of 41 CFR 60-1.4(a)60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

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