Proposal Manager

SUMMARY

Loyal Source Government Services seeks a highly skilled Proposal Manager to lead and execute federal proposal efforts from pre-RFP planning through final submission. This is a hands-on role requiring a professional who can seamlessly transition between strategic oversight and direct content development. The ideal candidate thrives in fast-paced environments, brings deep expertise in federal and federal health procurements, and demonstrates proficiency across the entire proposal development lifecycle.

Pay Rate: Starting at 100,000

DUTIES AND FUNCTIONS

Proposal Leadership & Management

· Lead cross-functional proposal teams, including volume leads, subject matter experts, writers, and graphic designers, ensuring adherence to compliance requirements and submission deadlines

· Develop and manage detailed proposal schedules, assign responsibilities, and track progress against milestones

· Facilitate kickoff meetings, solution sessions, storyboard reviews, and color team reviews (Pink, Red, Gold)

· Establish and enforce proposal standards, templates, and style guides

Hands-On Content Development

· Write, rewrite, and edit technical, management, and past performance volumes

· Conduct SME interviews/develop interview guides to extract compelling content

· Leverage generative AI tools to accelerate content development, enhance quality, and streamline review cycles

· Create compliant, persuasive proposal narratives that clearly articulate win themes and discriminators

· Develop notional graphics, visual concepts, and action captions in collaboration with graphic designers

Compliance & Process Excellence

· Analyze RFPs, RFIs, and other government solicitations to develop comprehensive compliance matrices and outlines

· Ensure strict adherence to solicitation instructions, evaluation criteria, and page/formatting limitations

· Organize and maintain proposal artifacts, including content libraries, boilerplate, and lessons learned repositories

· Coordinate desktop publishing to produce polished, submission-ready documents

Collaboration & Continuous Improvement

· Partner with capture managers, program managers, and business development personnel to shape solutions and strengthen proposals

· Contribute to post-submission debriefs and incorporate lessons learned into process improvements

· Mentor junior proposal staff and foster a culture of collaboration and excellence

EDUCATION AND EXPERIENCE

· Bachelor's degree in English, Communications, Business, or related field required.

· APMP Foundation or Practitioner certification

· Experience with professional services, healthcare staffing, or medical workforce contracts

· Familiarity with desktop publishing tools (Adobe InDesign, Adobe Acrobat)

· Experience managing proposals for IDIQ, BPA, and task order competitions

· Knowledge of cost/price volume development and coordination

PREFERRED REQUIREMENTS

· Experience: Minimum 5–8 years of direct experience writing, coordinating, and managing federal government proposals

· Federal Health Expertise: Demonstrated experience supporting proposals for Department of War and other federal health agencies (e.g., HHS, VA, CDC, NIH, CMS, DHA)

· Regulatory Knowledge: Strong working knowledge of the Federal Acquisition Regulation (FAR) and agency-specific supplements

· Methodology Proficiency: Formal training or certification in industry-standard proposal methodologies (e.g., Shipley, Lohfeld, APMP)

· Technical Writing: Exceptional writing, editing, and proofreading skills with the ability to translate complex technical concepts into clear, compelling narratives

· Tools Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with SharePoint, collaboration platforms, and generative AI writing tools

KNOWLEDGE/SKILLS/ABILITIES (KSA)

· Adaptability: Ability to pivot between writing, editing, and managing based on proposal needs

· Attention to Detail: Meticulous focus on compliance, formatting, and quality

· Communication: Clear, concise verbal and written communication with stakeholders at all levels

· Time Management: Proven ability to manage multiple concurrent proposals under tight deadlines

· Leadership: Ability to motivate and guide diverse teams toward a common goal without direct authority

SUPERVISORY RESPONSIBILITIES

None

WORK ENVIRONMENT/CONDITION

Standard office environment with typical lighting, temperature, and equipment. May require extended work hours during proposal deadlines.

PHYSICAL DEMANDS

Ability to sit or stand for extended periods, perform computer-based tasks, and handle documents and materials related to proposal development.

ACKNOWLEDGEMENT

Loyal Source does not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform. All employees are required to perform the essential functions, physical demands and intended purpose of their role in a satisfactory manner.

I attest that I can perform the essential job functions as outlined in this job description with or without any reasonable accommodation(s). I understand if I want to inquire about or seek reasonable accommodations, I am required to contact Human Resources at HR@loyalsource.com.

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This contractor and subcontractor abides by the requirements of 41 CFR 60-300.5(a) and 41 CFR 60-741.5(a).
These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability, and require affirmative action by covered prime contractors.