Summary

This position will provide mission critical, integrated, and operational support to the Senior & Executive Leadership team for the MDE Program. The Project Specialist will work directly with the Sr. Director of Programs and Vice Presidents to complete action items and tasks. These include but are not limited to administrative support (i.e., travel booking, reconciliation, etc.), Human Resource management, data analytics & audit support, presentation creation, plan development (i.e., project management communications, etc.), event support and individual requests from MDE leadership. This position acts as a liaison between Executive Leadership, Senior Leadership, and any stakeholders involved in the completion of action items and tasks.

Duties and Functions

1.    Assumes the responsibility for the accurate and efficient completion of action items and tasks.

·      Clearly understands any requests from Executive Leadership, Sr. Director of Program analytics, or other leaders, including clarifying the request, asking questions, and ensuring proper scope.

·      Is familiar or becomes familiar with business environment, key stakeholders, and general operations to ensure action items as assigned and completed by appropriate parties.

·      Leverages necessary skills to complete action items and tasks.

·      Independently responsible for ensuring tasks are seen through to fruition.

·      Works with applicable stakeholders from across the organization to complete tasks.

·      Identifies areas of improvement and provides feedback to leaders as necessary.

·      Ensures work is free of errors and mistakes.

·      Oversees work from start to finish.

2.    Rely on skills to successfully complete work.

·      Leverage’s ability to create presentations, reports, and other documents required to complete tasks and action items. Deliverables are free of errors and near final upon submission.

·      Utilizes tools to conduct data analysis, including advanced use of Microsoft Excel and PowerPoint.

·      Exercises effective consultative strategies to complete tasks.

·      Undertakes short-term or long-term projects to address a variety of issues and needs

·      Solve problems through helpful recommendations and practical suggestions.

·      Brainstorms strategies for growth, positive change, and improvement.

·      Problem solves and is capable of using flexible critical thinking skills to uncover customized solutions.

3.    Provides support to the Sr. Director of Program Analytics, Executive Leadership and other MDE Loyal Source leaders.

·      Includes frequent check-ins with leadership.

·      Identifies opportunities for additional collaboration.

·      Evaluate each situation periodically and makes adjustments when needed.

4.    Ensure key performance indicators are met.

·      Demonstrates independence and ownership of tasks by successfully completing them with little to no guidance from senior leaders.

·      Oversees multiple projects at one time and prioritize appropriately so all deadlines are met.

·      Partners with leadership to provide support to at least five departments and/or programs.

·      Implements deliverables at the direction of Leadership.

5.    Demonstrates strong interpersonal skills.

·      Develops positive working relationships with teammates and colleagues. 

·      Comfortable following up with stakeholders when action items are due or require their input. 

·      Collaborates with essential stakeholders across the organization – including Corporate and Field staff.

·      Brings a go-getter attitude with a sense of tenacity at completing projects.

6.    Assumes responsibility for related duties as required or assigned.

·      Performs miscellaneous projects as assigned.

Education and Experience

·      Education: BA/BS in related field is required

·      Minimum of three years of administrative and/or program support experience in healthcare staffing, office management, or working in a similar healthcare environment

·      Excellent organizational and multitasking skills are required, including the ability to coordinate multiple tasks concurrently.

·      Excellent interpersonal skills required with the ability to communicate effectively and interact with people of diverse backgrounds.

·      Demonstrate the propensity of higher learning and analytical thinking.

Knowledge/Skills/Abilities (KSA)

·      Must possess and exercise diplomatic tact and have the capability and capacity to develop and manage complex business relationships with multiple groups.

·      Communicates and works well with others in a team environment.

·      Enthusiastic, competitive, results-driven and solutions-orientated with a strong work ethic and integrity.

·      Knowledge of data analysis and research techniques

·      Knowledge of business software and IT systems

·      Excellent organizational and coordination skills

·      Analytical and creative

·      Ability to work independently with little to no supervision.

·      Capable of owning a project or task from start to finish.

·      Superior organizational, presentation and communication skills.

·      Ability to thrive in a challenging environment requires a high degree of deadline-driven productivity, commitment, adaptability, communication, initiative and follow-through.

·      Effective time management skills, with strong organization and prioritization abilities.

·      A strong team player with superb interpersonal skills.

·      Maintain a professional, energetic, and contagious personality that reflects the culture of our company and our service.

·      Ability to apply common sense understanding to carry out detailed instructions and to deal with problems involving variables.

·      Ability to retain information quickly.

·      Capable of critical thinking with agency to provide feedback.

·      Competent in the use of MS Word, Excel, Teams, and PowerPoint.

·      Competent in Outlook.

Work Environment/Condition

An indoor office space with proper lighting and climate-controlled setting.

Physical Demands

·      Prolonged periods sitting at a desk and working on a computer.

·      Must be able to lift up to 15 pounds at times.   

Acknowledgement

Loyal Source is an Orlando-based workforce solutions provider dedicated to delivering elite services worldwide. With a focus in government healthcare, technical and support services, engineering, and travel healthcare, Loyal Source provides exceptional custom solutions to both private enterprise and government agencies. Loyal Source is a military friendly employers and proud partner of the Military Spouse Employment Partnership program.  

For more information go to our website www.loyalsource.com and follow us on LinkedIn, Facebook & Twitter for other positions currently open.  

Loyal Source does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.  

Loyal Source uses AI‑powered voice screening as part of our application process. After you apply, you will receive a brief qualification survey via text or email. Candidates who meet the position requirements will then be invited to complete a quick AI‑powered voice assessment. This easy, no‑scheduling‑required process helps us and the candidate move the hiring process forward faster.  

We are committed to providing equal employment opportunities to all applicants. If you have a disability or medical condition and need a reasonable accommodation to participate in this step of the hiring process, you may request an alternative method or accommodation at any time by contacting Human Resources at HRmgt@loyalsource.com. 

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation by contacting HR at HRmgt@loyalsource.com. If you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability, please select the accessibility menu to the (right or left) for more assistance. You can also request reasonable accommodations by contacting a telecommunications relay service by dialing 711 for direct access and assistance (tty).

This contractor and subcontractor abides by the requirements of 41 CFR 60-300.5(a) and 41 CFR 60-741.5(a).
These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability, and require affirmative action by covered prime contractors.